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Student Services

FERPA and Student Directory Information

What is FERPA?

The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law which provides privacy of student education records.

Reference: MCTC Student Records Policy

Directory Information

Under FERPA, certain information is considered public and is called directory information (although MCTC does not actually publish a student directory). Directory information may be disclosed to a third party upon request:

  • Student name
  • Dates of attendance
  • General enrollment status only (full time, half time, or less than half time)
  • Graduation or certification
  • Field of study (major)

Access to Your Student Records

Would you like to...

Request that MCTC not release your directory information outside of the College without your written request?

Complete a Request to Withhold Directory Information Form

Allow a third party to have access or to discuss my private (non-directory) information and/or educational records?

Paper forms are also available at the Student Services Center (T.2200)

Request copies of all documents in my student file?

Contact the Student Services Center.

Authorization for the Release of Information

If you allow a third party to have access to your private student data, please understand the following:

The person you authorize must provide photo ID to discuss your private data, the same as if a student were requesting services.

Your consent expires after one year. You can renew your consent by:

Paper forms are also available at the Student Services Center (T.2200)

Directory Information Requests

Entire Student Body

Requests for directory information of the entire student body will be evaluated and then an estimated cost will be provided.

The student directory information that may be released without a student’s signed consent to release information form is listed above (Directory information).

U.S. Military

Under the Solomon Amendment to the National Defense Authorization Act (1996), MCTC must provide access to the following information on students to the United States Military:

  • Name
  • Address
  • Telephone listing
  • Date and place of birth
  • Level of education
  • Academic major
  • The educational institution in which the student was most recently enrolled

How to Submit a Request

Requests for student body directory information or requests from military for directory information should be made in writing and directed to:

In-person: Deliver to the Office of Registration and Records in T.2200

By mail:
Minneapolis Community and Technical College
Attn: Registrar/Directory Information Request
1501 Hennepin Avenue Minneapolis, MN 55403

Fax: 612-659-6245

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