Information Technology Services
When are we scheduled to migrate?
We are scheduled to migrate over to the System Office Unified Office 365 tenant on July 12th-14th but there will be freeze dates announced before these dates to prepare for the migration.
What is the System Office Unified Office 365 tenant?
The System Office Unified Office 365 tenant is the System Office instance of Microsoft Office 365. Office 365 is a suite of cloud-hosted tools which includes the Office Productivity Suite (Word, PowerPoint, Excel), our email and calendar system (Outlook), SharePoint (Minneapolis College Connect) and Skype for Business.
Why are we going to the System Office Unified Office 365 tenant?
The System Office Unified Office 365 tenant will align our College with the other Minnesota State institutions who have gone to the unified tenant. This will make possible for students and faculty members who are actively affiliated with multiple institutions to access their email, calendars, and other Office 365 resources from one unified portal; streamlining the user experience. The Unified Office 365 tenant will also provide us with enhanced email security and robust Office 365 support from resources at the System Office.
What's actually going to change for me?
Our current Office 365 functionality will remain the same after the transition. However, immediately following the migration, you will be required to use a new username to log into your Minneapolis College email, OneDrive for Business, Skype for Business, and other Microsoft Office 365 services.
Your new username will be:
- Students: StarID@go.minnstate.edu (Example: firstname.lastname@example.org)
- Employees StarID@minnstate.edu (Example: email@example.com)
Will my email address change?
Students will now have the firstname.lastname@example.org email naming convention.
Current students will have their emails show up in the Outlook Global Address Book the same as employees. There will be an option to sort and view only employee email addresses. Students may opt to be hidden from the Outlook Global Address book. Student Services will need to be notified by the student to make this adjustment in ISRS.
No, your email address will remain the same. It is only your username you use to log in that will change.
Email naming format for emails with a number at the end
Numbers are added to the end of an email address if someone already has an email address with the same first and last name. Currently our naming format is email@example.com. Moving forward it will be firstname.lastname@example.org or for students they will be email@example.com. Existing email addresses with a number at the end will have their current email set up as an alias and emails sent to it will arrive in the same inbox. Moving forward students and employees will have the new naming convention firstname.lastname.# applied right away.
Will my password change?
No. You will continue to use your StarID password.
What users are responsible for
Exporting personal distribution/personal contacts lists, signatures, and forwarding rules. These things DO NOT MIGRATE.
For instructions on how to do this please review the knowledge articles below.
Signatures can be copied and pasted into a word document.
Your OneDrive Content will be migrated.
- Forwarding your email
- Create a contact group in the Outlook Desktop Client
- Export email, contacts and calendar from the Outlook desktop client
IT will no longer be adding Send On Behalf Of and Delegate mailbox permissions to employees college email accounts. These permissions can be set up manually by employees granting access.
Will I lose access to email, OneDrive and other services?
Yes. The migration will start on Friday July 12th and be completed by 7:30 AM, Sunday, July 14th. During the migration process, your Minneapolis College email, OneDrive for Business online files, and other Office 365 services will be unavailable. Your mailbox will also be unable to receive mail during this process, with the duration varying across users. Any email message sent to your college email address during this time will be returned to the sender.
What if I need to access files from my OneDrive for Business in the cloud?
We will send out notifications closer to the time letting you know the last dates and times you will be able to make changes to your files before the migration and when you will be able to start accessing and making changes after the migration.
What if I try to access my email during the migration?
You will be prompted to enter your username and password. However, your credentials will not be accepted. Please wait to access your email until we are finished with the migration. Check this page for updates. You may need to refresh the page to see the updates.
What if I am teaching during the migration?
If you are teaching this summer, you may want to inform your students that you will be unable to communicate with them (and vice versa) using your college email during this period. Please note that D2L Brightspace will still be accessible.
Outlook Global Address Book (GAL) - used by college employees
Any of the Minnesota State Colleges and Universities that join the new Office 365 shared single tenant will be a part of the Outlook Global Address Book.
All Minnesota State students and employees who are affiliated with a college that is part of the new shared tenant will be visible in the Outlook Global Address book. Employees can choose to see the entire Global Address List or default it to their campus list and then sort by employees or students. Instructions will be provided on this at a later time. The email address listed for a user is the email they have selected as their Primary email in the StarID Self Service Portal. If an employee works at multiple campuses, that employee's email address will appear in each address book where they are affiliated. This is the same for students. Employees who are also students will have the employee email set as the default, but this can be changed by the user.
Example: A Minneapolis College employee also works at Saint Paul College and they have their SPC email set as primary. Their SPC email will show up in our GAL. This is managed by the user through the StarID Self Service Portal.
Usernames will display with the Last Name, First Name and Middle Initial. Example: Smith, John P
Shared and Department Emails (Employee Info)
Functionality for shared department emails will change. On Friday July 12th, 2019 no one will be able to log into shared mailboxes directly with a username and password. IT will be changing how shared mailboxes are accessed and setting them up to be auto mapped to users who have full access. When a user has full access to a shared mailbox the account is auto mapped and shows up as an additional mailbox in Outlook underneath your own inbox. Most mailboxes on campus are auto mapped already. A shared mailbox can manually be added by the user on the Outlook Web App.
All shared mailboxes will have a new naming convention so they are easily distinguished in the new shared tenant Global Address Book. All Minneapolis College shared mailboxes will start with MPLSfirstname.lastname@example.org. Example: MPLS-Service.Desk@minneapolis.edu
The old address will still work, but please start choosing the mailboxes that start with MPLS.
Any forwarding rules set up on shared mailboxes will be removed and the mailbox will be auto mapped to user accounts. We are sending a targeted email to these mailboxes as well.
Auto mapped mailbox: When someone has Full Access permission to a shared mailbox the shared mailbox will show up as an additional mailbox underneath your personal college email.
Full Access: User has access to view, read, delete emails and create, edit and delete calendar items. The mailbox will be auto mapped to the users Outlook account.
Send As: User has none of the permissions that Full Access has but can send an email from the Shared Email account.
Send As and Full Access: A combination of Full Access and Send As
Introducing Microsoft Safe Links and Safe Attachments?
The Safe Links and Safe Attachments service are part of Microsoft's Office 365 Advanced Threat Protection (ATP) for enterprise organizations. Safe Links and Safe Attachments are designed to protect students, faculty, and staff from email phishing attempts, and links/web sites or email attachments that contain malicious software. The service will mostly be invisible to you because it works behind the scenes to protect you.
For more information and FAQs please review the Microsoft Safe Links and Safe Attachments article on our Answers page.
What if I am a student and an employee at the same college or different colleges.
You will have a separate email addresses. One as an employee and one as a student.
Your email address will depend on the college you are attending.
You will have a @go.domain.edu and a @domain.edu. The domain will be whatever college you are attending. Example: Jane Smith is an employee at Minneapolis College and a student at Saint Paul College. Her username to log in as an employee at Minneapolis College will be her StarID@minnstate.edu and her username to log in at Saint Paul College as a student will be her StarID@go.minnstate.edu.
Student Employee Accounts
The process for student employee accounts will also be changing. The new process will be communicated out to supervisors in the near future.
Yammer is not supported in the Office 365 System Office Single Tenant.
As a Minneapolis College student you have access to other discounted software such as Adobe Creative Cloud through our Academic Discount Software program.
Follow these simple steps:
Use of Minneapolis College Computers and Technology Resources
As a member of the Minnesota State Colleges and Universities (Minnesota State) system, Minneapolis College operates according to Minnesota State policies concerning use of its information technology systems and resources.
Minnesota State Acceptable Use and Security Policies
Policy 5.22 - Acceptable Use of Computers and Information Technology Resources
- Acceptable Use Policy
- Procedure 5.22.1 - Acceptable Use of Computers and Information Technology Resources
- Procedure 5.22.2 - Cellular and Other Mobile Computing Devices
Policy 5.23 - Security & Privacy of Information Resources
- Guideline 188.8.131.52 - Password Usage and Handling
- Guideline 184.108.40.206 - Encryption for Mobile Computing and Storage Devices
- Guideline 220.127.116.11 - Anti-malware Installation and Management
Minneapolis College - Related Policies
You can either purchase the Microsoft Office Suite through the Academic Discount Software Program or download Office 365 for free.
Our printing information is in Ask Us, covering a wide variety of topics.