Determining the status of a purchase order
If you have a question on a purchase order, please check for the status code
of your request in PCS. This will help identify who has your purchase order.
If you still have questions, call the extension listed behind the status codes below
for assistance. The purchase department cannot view any status under 050.
Some of the status codes you may see are:
- § 000
- Data Entry Stage--Purchase order entry only
- § 020
- Insufficient Funds--Accounting problem--check your budget, do a budget transfer if necessary and try again to release your request
- § 030
- Waiting for Authorization--Responsible person or Authorized authority required to approve purchase order
- § 050
- Released to the Purchasing Department--Purchasing
will now be able to see your request in the order in which it was received (x4000)
- § 100
- Awaiting Pre-Audit--Someone may have looked at your request but has not yet taken any action (x4000)
- § 110
- Hold in Abeyance--Purchasing may be waiting for quotes or attachments which you indicated are being sent in the mail, or purchasing may be waiting for logo and/or printing approval from University Communications check memo for further information and individual holding purchase order
- § 140
- Purchasing Director's Decision--Purchase order request has been referred to the purchasing director for further processing (x4788)
- § 140
- Pre-Audit and Hold--Awaiting Further Processing, may be regarding state contract verification, approval of written quotes, consulting contracts (x3136)
- § 200
- For Local Bid Processing--May be in the process of obtaining quotes, sealed bids, off-campus printing bids through University Communications, Etc... (x4001)
- § 250
- Marked for PO Processing--Pre-Audit completed but the purchase order is not yet printed, may be waiting for a batch printing process (x4001)
- § 450
- Open Purchase Order--Purchase order has been printed (x4001) Invoice/Receiving Payment Questions (x3135) for odd numbered purchase orders and consultant contracts or (x4894) for all even numbered purchase orders and consultant contracts
- § 500
- Purchase Order Completed and Closed--The purchase order has been final paid
- § 9xx
- Cancelled Purchase Order--See memo for possible explanation
