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Completing the online requisition process

The purchasing process for faculty and staff is set up through the ISRS Purchasing Control System (PCS):

  1. Enter your purchase order request through PCS.
  2. Indicate in the memo if you have any quotes or other information in connection with this request that you may be sending over to Purchasing as an attachment.
  3. Reference the purchase order number on your attachments and send them to Purchasing.
  4. Release your request to the Purchasing Department (050 status).
  5. Purchasing will proceed with the processing of your order under the MnSCU Purchasing guidelines.
  6. When your purchase order is approved and printed, it will be at 450 status (open purchase order).

Do not give out the purchase order number to the vendor until it has been approved by Purchasing, (450 status). The purchase order is not completely encumbered until Purchasing has authorized the purchase order.

NOTE: If you do not indicate in the memo portion of PCS that you want Purchasing to send the purchase order to the vendor, then the original purchase order will be sent back to you for you to mail to the vendor.

For reference, please view the PCS Training Manual.

OUT-OF-STATE TRAVEL: An Out-of-State travel form is required for any out-of-state travel or conferences.

SPECIAL EXPENSES: Fill out the Out-of-State Travel/Special Expense Approval/Authorization form when the purchase order...

For more information about special expenses, see When do I need to fill out a form for special expenses?

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