$1 to $10,000
Purchases that range from $1.00 to $10,000.00 will not require written quotes. The requester is encouraged, however, to check with more than one vendor to obtain the lowest price.
$10,001 to $25,000
Purchases that range from $10,001.00 to $25,000.00 require two written quotes, either faxed or mailed from the vendors before a purchase order can be processed. The written quote must be attached to the Form #101: Purchase Requisition and forwarded to the purchasing department in the Business Services Office.
A valid quote must include:
$25,001 to $50,000
Purchases that range from $25,001.00 to $50,000.00 will be processed through the purchasing department. Sealed bids shall be solicited by public notice. After Contractor is notified of Bid award, please do the following:
$50,001 and up
Contracts over $50,000 require System Office approval from the Vice Chancellor - Chief Financial Officer. Institutions must:
The Vice Chancellor - Chief Financial Officer will review the memorandum and inform the institution in writing whether or not the request is approved.
Public notice of Request For Proposal (RFP) shall be given for contracts over $100,000 in an official newspaper. The official newspaper can be the State Register. State Register Guidelines and Procedures are included in Exhibit A. In addition to the public notice, Requests for Proposals can be solicited directly from prospective responders by notifying them not less than seven (7) days before the final date of submitting a proposal.
