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The contract process

First, check to see if there is a State Master Contract (code #501541) concerning the items or services for purchase.

If there is not a State Master Contract, then follow these steps:

  1. Complete the appropriate contract form. Be specific when identifying the Contract's duties and the Terms of Contract.
  2. If appropriate, get quote or contact purchasing before preparing a contract prepare a Request for Proposal (RFP), advertise the work needed to be done, and select a contractor(s).
  3. Requisition funds. Send a copy of the signed contract to the purchasing department along with the Form #101 for encumbrance.
  4. Circulate the contract for signatures. Obtain the contractor's signature on the original contract. Once this is complete, forward to the purchasing department for processing.
  5. Notify the contractor to begin work.
  6. Monitor the contractor's progress and approve payments. It is the contractor's responsibility to send an invoice to Minneapolis Community and Technical College, accounts payable and the originator's responsibility to return the receiving copy of the purchase order before payment can be processed.
  7. Evaluate the contractor's work.
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