Student Services

Satisfactory Academic Progress Help

Academic Suspension

If you have received an academic warning or are on academic probation, and you do not meet Satisfactory Academic Progress standards (cumulative 2.0 GPA and 67% completion rate) at the end of fall semester 2014, you will be placed on academic suspension. Here is a helpful guide for you if you have been placed on academic or financial aid suspension. Please also refer to College Policy 4.13.

If you would like to submit an appeal, please be sure you update your contact information (home address, email and phone number) in eServices. The results of the appeal will be sent to your MCTC Email Account.

If you believe you will not meet the academic standards by the end of the fall semester 2014, you are encouraged to submit a suspension appeal form as soon as possible if you’d like to attend spring semester 2015. Here is a helpful guide for your use in writing a successful appeal statement.

Financial Aid Suspension

Financial aid suspension is the result of not maintaining a cumulative grade point average (GPA) of at least 2.0 and/or not completing at least 67% of your coursework and/or the probability of not being able to reach those standards by the time you reach 150% of your program (maximum time frame). If you have not applied for financial aid or do not intend to, you should not experience any negative consequence from this suspension. Regardless of your financial need, we encourage you to meet with a counselor or advisor for assistance in planning your academic goals. Here is a helpful guide for you if you have been placed on academic or financial aid suspension. Please also refer to College Policy 4.13.

Although you are ineligible to receive financial aid, you may continue to register for classes provided you continue to meet the other academic requirements. You will be responsible for payment of your tuition and fees for future semesters. 

If you believe, after careful consideration, that extraordinary circumstances (i.e. personal illness or unusual personal circumstances) have affected your progress toward completion of your course work, you may appeal your suspension. If you have transfer coursework that is not applicable to your current program, you may also appealHere is a helpful guide for your use in writing a successful appeal statement.

If you would like to submit an appeal, please be sure to update your contact information (home address, email, and phone number) in eServices. The results of the appeal will be sent to your MCTC email account.  You are encouraged to submit a suspension appeal form as soon as possible if you’d like to be considered for financial aid for spring semester 2015. Here is a helpful guide for your use in writing a successful appeal statement.

Maximum Time Frame Suspension

All students are expected to complete their degree/certificate within an acceptable period of time. Financial aid recipients may receive aid only until they have reached the cumulative registered credit equal to 150% of the credit length of their degree/certificate. The 150% Maximum Time Frame includes credits accepted in transfer from other colleges. If you are notified of a Maximum Time Frame Suspension – you may not need to take any action if you do not plan to use financial aid to pay for classes at MCTC.

If you are notified of a Maximum Time Frame Suspension, please access eServices to review your record. Federal regulations specify that the maximum time period for program completion may not exceed 150 percent of the published program length. Please review College Policy 4.13.

Although you are ineligible to receive financial aid, you may continue to register for classes provided you continue to meet the other academic requirements. You will be responsible for payment of your tuition and fees for future semesters. 

If you believe, after careful consideration, that extraordinary circumstances (i.e. personal illness or unusual personal circumstances) have affected your progress toward completion of your course work, you may appeal your suspension. If you have transfer coursework that is not applicable to your current program, you may also appeal

If you would like to submit an appeal, please be sure to update your contact information (home address, email, and phone number) in eServices. The results of the appeal will be sent to your MCTC email account.  You are encouraged to submit a suspension appeal form as soon as possible if you’d like to be considered for financial aid for spring semester 2015. Here is a helpful guide to help you with your maximum time frame appeal.

Appeal Deadlines

Spring 2015 Deadlines

The deadlines to submit an appeal for spring 2015 are as follows:

  • Friday, October 31, 2014: Deadline for spring semester 2015 suspension appeals
    **Students suspended at the end of summer session 2014 or prior**
  • Friday, November 21, 2014: Final deadline for all petitions to spring semester 2015 suspension appeals
    **Students suspended at the end of summer session 2014 or prior**
  • Wednesday, January 7, 2015: Deadline for spring semester 2015 Suspension Appeals
    **Students suspended at the end of fall semester 2014 only. This deadline applies ONLY to students who are suspended at the end of fall semester 2014; all others must submit appeals by the Friday, October 31, 2014 deadline.
NO APPEAL or PETITION WILL BE ACCEPTED AFTER Wednesday, January 7, 2015 for students suspended fall 2014. Students suspended prior to fall 2014 MUST submit appeals by Friday, October 31, 2014.

 APPEALS or PETITIONS SUBMITTED AFTER Wednesday, January 7, 2015 will be reviewed for  summer session 2015.

What happens to appeals submitted after January 7, 2015?

Appeals or petitions submitted after posted deadlines will be reviewed for summer session 2015. 

Petition Process

If you are not satisfied with your appeal decision or the conditions, you have the right to petition to the dean of students. Petitions are due 7 business days after determination e-mail is sent. Late petitions will not be reviewed for the appealing semester and will only be considered for future terms. Please note that the petition process is limited to the following criteria:

  • Your appeal was denied and you would like it to be reconsidered based on additional information not included in your original appeal.

If you intend to petition your appeal decision, submit a suspension appeal petition form.

  • Spring semester 2015 petition deadline is Friday, November 21, 2014 for any student suspended summer session 2014 or before
  • Spring semester 2015 petition deadline is Wednesday, January 7, 2015 for any student suspended fall semester 2014

Satisfactory Academic Progress Policy Summary

Minimum standards

The standards below are cumulative (include all periods of enrollment). The standards are applied once you have registered for your first credit.

  1. Your Grade Point Average or GPA must be at least 2.00. The GPA calculation includes grades of A, B, C, D and F. The word "cumulative" refers to total credits for all periods of enrollment at the College. You can calculate your Grade Point Average on a GPA calculator, or determine how to raise your GPA here.
  2. Your completion rate must be at least 67%. The completion rate calculation divides all earned credits (those with grades of A, B, C, D and P) by all registered credits. If you withdraw from a class, it will affect your Completion Rate. Talk to your advisor before withdrawing from a course.
  3. If you receive financial aid, you must also complete your degree/certificate within 150% of the published length of the program (called Maximum Timeframe). This means if you are pursuing a 60 credit 2-yr degree, you may receive financial aid for no more than 90 credits (60 x 150% = 90).

Effective Beginning Fall 2011

Read College Policy 4.13. As a student at Minneapolis Community and Technical College, it is important for you to know that you must meet new federally-required Satisfactory Academic Progress standards to take college classes and to remain eligible for financial aid.

Important: As a student, you bear primary responsibility for your own academic progress and for seeking assistance when experiencing academic difficulty. By achieving the standards, you will stay on a direct path to graduate from MCTC or transfer to complete a bachelor's degree.

Academic Warning

Academic progress is evaluated after each term. If you do not meet the minimum standards, you are placed on a warning status for one term only. During the warning term, you must raise your cumulative GPA and cumulative completion rate to meet or exceed the minimum standards. If you do not, you will be suspended. You will also be suspended from financial aid eligibility if you exceed the Maximum Time Frame. Refer to the full policy for more information about warning and suspension.

Academic Suspension Appeals

If you are suspended, you may appeal for reinstatement based on extenuating circumstances.

If your appeal is approved, you will be placed on probation.

If you have new information or disagree with the outcome of your appeal, you may submit a petition or second appeal for a future term. It is highly recommended that you meet with an advisor or counselor to discuss your academic suspension and assist in developing an academic plan. A second appeal will only be considered for a future term, not fall semester 2014.

Academic Probation

All approved appeals and probationary terms require that you abide by an academic plan that will help you return to good standing. The academic plan includes term standards of 2.5 GPA and 100% percent of completion, which are higher than the institution's cumulative standards.

At the end of your probationary term, if you have met the cumulative standard you are removed from probation. If you have not met the cumulative standards, but you have met the conditions of your academic plan, you will remain on probation. If you have not met the cumulative standards and you also have not met the conditions of your Academic Plan, you will be re-suspended.

Reinstatement

If you are suspended from the College, the only way to reinstate your eligibility to register and receive financial aid is through an approved appeal. Your suspension status does not go away merely by being absent from the College for a period of time or by paying your tuition out of your own pocket.

Student Services and Resources

Academic and Financial Aid Suspension Guide

This step-by-step video will walk you through the process of writing a successful academic and financial aid suspension appeal.

Watch Video

Writing a Successful Appeal Statement

This step-by-step video will walk you through the process of writing a successful SAP appeal.

Watch Video

Maximum Time Frame Student Guide

This step-by-step video will walk you through the process of maximum time frame (MTF) appeals.

Watch Video
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