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College Policy 4.16

Last Date of Attendance

Part 1. Authority

Federal Refund Policy (Title IV Funds 34 CFR 668.22).

Authorization. The Return of Title IV Funds Policy applies to any student who receives Title IV funding and withdraws. The withdrawal process is defined as occurring when a student notifies the school, in written or oral form, of his or her intent to withdraw. Whether or not notification is given or whether or not the student begins the withdrawal process, the school will determine the date of withdrawal as the date the student ceased attendance.

The amount of Title IV funds earned by a student is based on the amount of time spent in attendance by the student for that term.

Refer to MCTC Financial Aid Policy 4.08 for more information.

Part 2. Purpose

The purpose of the Last Date of Attendance Policy is to appropriately assess the financial liability for students, ensure good stewardship of financial aid funds and limit the financial liability for the college, and academic consequences for the student.

Part 3. Responsibility

Student - Students are expected to regularly attend classes in which they are enrolled and abide by MCTC Policy 4.05.01 Procedures for Changing Enrollment. Students who decide to stop attending courses should immediately drop/withdraw from their course(s). Students who fail to officially withdraw from a course (or courses) they are not attending, as defined by "Last Date of Attendance" (above), may be administratively withdrawn from those courses. The student will remain responsible for any financial liability, less applicable refunds they have incurred and for any academic consequences due to this administrative withdrawal.

College - A last date of attendance report made (after the drop date each term) by a faculty member will result in the automatic assignment of a W grade. An assigned grade of a W reported by faculty will prohibit a student from withdrawing from a course(s) at a later date.

The issuing of a faculty initiated last date of attendance will activate re-evaluation of a student's financial aid and may result in repayment as stated in the MCTC Financial Aid Policy 4.08.

Part 4. Process

Last Date of Attendance shall be determined for students meeting the following criteria:

  1. A student who is on the class roster but fails to attend scheduled meetings of a class or log into and participate as directed in an online course during the first week of the course; or
  2. A student who has missed all scheduled meetings of a class within a two week time frame or has not participated as stated in the syllabus without contacting the college course instructor; or
  3. A student in an online course who has not participated as stated in the syllabus and/or accessed online class materials and/or the faculty member has not received any communication or assignments from the student within a period of fourteen calendar days; or
  4. A student who has missed a minimum of one-eighth of a short term course (including summer term courses) without contacting the college course instructor.

Date effective: 8/24/2005
Date last amended: 4/30/2008