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College Policy 1.01.01

Policy and Procedure Development Procedures

Part 1. Policy, Procedure and Guideline Development Procedure

New and/or revised policies, procedures or guidelines are reviewed and approved in the following manner:

  1. Any staff member may originate a new or revised policy, procedure or guideline. The staff member proposing the new or revised policy, procedure or guideline will submit the proposed new or revised policy, procedure or guideline in writing to their Department Administrator. Proposed revisions to an existing policy, procedure or guideline must be submitted in legislative format: language to be removed must be struck through and language to be added must be underlined. The Department Administrator will submit the new or revised policy, procedure or guideline to the Director of Legal Affairs. The Director of Legal Affairs will place the Department Administrator on the agenda to present the new or revised policy, procedure or guideline to the Leadership Council of the College. The Leadership Council will review and comment on the new or revised policy, procedure or guideline.
  2. The Leadership Council may appoint a subcommittee of interested individuals to study, research, and/or draft the new or revised policy, procedure or guideline. This subcommittee will (as appropriate) gather similar policies, procedures and guidelines from other like institutions, do other necessary research, hear opinions from interested parties, and develop a policy, procedure or guideline proposal. If appropriate, the committee may develop alternative policies, procedures and guidelines along with their recommendation and reasons for their recommendation. The subcommittee will release the proposed policy, procedure or guideline to MCTC employees (and selected students, if appropriate) for comment. The subcommittee will make revisions as appropriate based on staff comments. The subcommittee may set the time allowed for comment on the new or revised policy, procedure, or guideline, not to be less than 1 week.
  3. The subcommittee will return the proposed new or revised policy, procedure or guideline to the Leadership Council. The Leadership Council may approve, reject, or return the new or revised policy, procedure or guideline for further work.
  4. If necessary, the Leadership Council forwards the new or revised policy, procedure or guideline to MnSCU for approval.
  5. Once the new or revised policy, procedure or guideline has been approved by Leadership Council, the new or revised policy, procedure or guideline will be brought to the MSCF union for review.
  6. Once the new or revised policy, procedure or guideline has been approved by the Leadership Council and reviewed by the MSCF union it is considered official College policy and can be posted on the website and printed in the College catalog. If necessary, the new or revised policy, procedure or guideline may be brought to the remaining unions for feedback before it is considered official College policy. It is the responsibility of the Director of Legal Affairs to make sure the new or revised policy, procedure or guideline goes through all steps of approval.

Date effective: 7/1/1999

Date last amended: 2/17/2009

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